If you’re like most business users, you rely on email to stay apprised of what is going on, as do most of the people you’re in communication with. As such, you most likely understand that while most emails require some kind of response or confirmation of receipt, not all of these messages require a heartfelt message. This is where Gmail’s canned responses come in handy.
This week’s tip will go over how to set up your own canned responses to streamline your repetitive, but necessary, communications.
How to Set Up Canned Responses
First, you’ll need to log in to the browser version of Gmail. Once there, click on the gear icon in the top right under your profile image, and select Settings from the menu. From there, you’ll see a horizontal menu that will display a Labs tab. Click this tab, and scroll to find the option to enable canned responses. Click the radio button to select enable, then save your changes. You can now create canned responses to use in your correspondence.
Creating and Using Your Canned Responses
To create a canned response to use, open the message composer and type out what you want your message to say. Once you’re satisfied with your return message, access the message window options by clicking the arrow button in the bottom right corner. That menu should now have a canned responses option with a submenu that allows you to save a new canned response. You’ll be prompted to give your new response a name, and it will be saved in that submenu for future use.