While we would strongly recommend you update your passwords more than once a year, now is as good a time as any to do so. Reflecting on this, let’s go over how to fully lock down your Microsoft accounts.
We should start with a bit of a warning. In December 2020, a massive cybersecurity attack targeted the United States government via Microsoft Office. As it was revealed, foreign hackers were monitoring the U.S. Department of the Treasury and the National Telecommunications and Information Administration through their email accounts.
While Microsoft hasn’t identified any specific vulnerabilities within their cloud services or applications, they have shared some practices on how to help users properly and comprehensively secure their data. These practices are important to keep in mind for both your personal and business accounts.
What is Included in a Microsoft Account?
Your Microsoft account will include many programs under its purview. Anything that Microsoft contributes to will be tied to this account, including:
- Windows
- Outlook
- Office
- Skype
- OneDrive
- Xbox Live
- Bing
- Microsoft Store
- MSN
How to Update Your Microsoft Account Password
Microsoft has made the process somewhat simple and straightforward:
- Visit https://account.microsoft.com/.
- Click Sign In if you aren’t already signed in. If you are already signed in, the page will display your name with options about your subscriptions and other services. Once you sign in with your email and password, you’ll be taken to this page.
- Toward the top of the page, on the right-hand side, you’ll see an option that says Change Password. Click it.
- If you have two-step verification enabled, it will walk you through verifying your account with a text, email or by using the Microsoft Authenticator app. If you don’t have that set up, don’t worry. We’re going to get you set up after you change your password.
- Once prompted, enter your current password, and then come up with a new password.
An important consideration: You need to make sure that every password you create abides by certain best practices, like not being used for more than one account and involving no personal details or identifiable information. If pressed, select four random and unrelated words, switch up some of the capitalization, and substitute numbers and symbols for some letters. The more complicated, the better.
Helpfully, Microsoft has included a feature that will require a password change every 72 days. While this sounds like a pain to deal with, it can help reduce the chance of your password being breached and can keep your account more secure.
Additional Security Features
While you are changing your password, go ahead and add another layer to your security in the form of two-step verification. Setting this up will require you to provide proof of your authenticity beyond just having the right username and password. Work accounts may need administrator permissions to activate it, but it is worth doing.
Once you change your password, you should be directed to Microsoft’s account security page, where you will find the option to activate two-step verification. You’ll be walked through the process via on-screen instructions that will tell you how to link an authenticator application on your smartphone. If you don’t have one, you’ll be instructed how to set up Microsoft Authenticator, or you can opt in to one.
You’ll be taken through the setup process and asked to verify your contact information.
From that point forward, you’ll need to use your authentication app to log in to your Microsoft account on a new device or anytime you want to make changes such as updating your password. You’ll be able to use other programs, like Word or Outlook, as normal. Make sure you keep an eye on your emails and text messages for any Microsoft may send you.
This process can take mere minutes but deliver lasting benefits to your security. For more assistance with locking down your work accounts, or any other of your IT needs, make sure you reach out to Advisors Tech by calling 844.671.6071.